10 Time Management Tips for Busy Bloggers
July 19, 2007 by Gaman
Blogging is hard work; it’s even harder if you are running multiple blogs and trying to maintain quality across the board. Ideally we would want to devote more time to blogging as much as possible. Unfortunately, not everyone is a professional blogger; some have a day job. Even if you are a professional bloggers, there are times when you need to be with your friends, family and yourself.
Many people feel overwhelmed by all the demands from their job, their family and their personal life. There just seem to be not enough time to do all the things that needs to be done.
I used to think that in order to improve productivity; I need to do more in less time. Wrong.
Effective time management is really about accomplishing more by working less, not doing more in less time . Ultimately this will lead to a more balance life by enabling you find the time on all the important areas of your life.
Time management is a very big topic in itself. You can find many blogs devoted exclusively to helping people manage their time and become more productive. This post is just a subset of time management. Here, I’d like to share 10 practical tips that I’ve found useful in helping me accomplish more with less effort when it comes to blogging.
- Learn to Type properly and Improve Your Typing Speed
If you currently type 40 words per minute, you could produce a 800 word article in 20 minutes. Increasing your typing speed to 80 words per minute enables you to produce the same article in 10 minutes. This is a good example of effective time management that shows how you could accomplish more by working less.
I’ve been using TypingMaster to improve my typing speed and it has helped a lot.
- Ignore Your RSS Reader
I usually only start reading my RSS feed late in the afternoon after I’ve written several posts and a second time late at night to see what new updates have been made.
- Don’t Automate Email
People can wait when they know how long to expect an answer from you. Set a predefined times during the day to check your emails, perhaps 3 to 5 times per day depending on your needs.
It’s not necessary to answer email first thing in the morning.
- Disable Notifications from Your Blog
So disable such email notifications to reduce distractions. To do so, go to Discussion under the Options tab, and then uncheck the following options.
- Learn Keyboard Shortcuts
In addition, you might want to learn the keyboard shortcuts for frequently used applications in Windows to save time and effort.
- Reduce Your RSS Subscriptions to the Bare Essentials
If you can’t catch up, just mark those unread items as read and start over with the new information.
While it’s important to keep yourself up to date, there’s no need to read the same stories from several different sources. Sometimes these sources offer must read information; sometimes it’s just a rambling post that has little interest to you.
Let’s say you are a fan of Matt Cutts blog. Recently he started posting gadget stuff (I don’t blame him, it’s his personal blog after all) and you don’t particularly fancy shifting through posts unrelated to your interest.
You can actually restrict yourself to a feed of the “Google/SEO” category by subscribing to that category feed only. So instead of entering the main feed:
you could enter
- Plan Your Posts Ahead
Spend some time the night before to plan which topics you want to write about the next day. Taking the extra times planning for future posts will help you create better quality posts and increases your productivity.
Using a to-do list is a great way to take control of your blogging and keep yourself organized.
If you are using Microsoft Outlook, there’s a basic to do list tool called Task that you could use in managing your to-do lists.
- Use Screenshot Capture Software
- Avoid Multitasking to Improve Efficiency
You are wasting valuable time each time you switch from one task to another because it’ll take you longer to reach the state of maximum productivity.
While multitasking has it benefits, you need to stop doing it when it lowers your overall productivity.
- Learn How to Outsource
If you are managing multiple blogs, invite your friends or hire someone to help you in creating new content for some of the blogs. You can hire a freelancer or contract bloggers to delegate the writing tasks.
If you can’t afford to pay them, take the sharing route and pay a percentage of the advertising income the blog generates. You can start with the AdSense Sharing Revenue and Earnings Plugin.
In 1895, the Italian economist Vilfredo Pareto observed that 80% of income in Italy went to 20% of the population. While there are exceptions, his principle which is also known as Pareto principle also applies to a variety of other situation such as:
- We only wear 20% of our clothes about 80% of the time
- 20% of employees are responsible for 80% of a company’s income
- 80% of your sales come from 20% of your customers
- 20% of our products cause 80% of customers complaints
- And so on…
In the world of blogging, 20% of your efforts account for 80% of your blog’s income. Some efforts bring in a greater return on your investment. The key is to prioritise and identify those top 20 to 30 percent tasks. By focusing your time and effort on these high payoff tasks, your blog will have a better chance of becoming widely successful.